Help a fast-moving firm get things done
323 Ocean is a principal-led advisory firm in Indianapolis serving mid-market companies. Our team uses AI tools every day to do big-firm work.
The Role
Reporting to our Chief of Staff, Ann Marie Moorman, you will keep her and our CEO, Michael Crafton, organized and moving. You will take administrative work off Ann Marie's plate and help push projects and client deliverables across the finish line. Some days that means juggling three calendars and a lunch order.
What You Will Do
- Manage calendars, scheduling, meeting logistics, and travel details
- Keep our files and documents organized in OneDrive
- Track tasks in ClickUp and follow up until each one is done
- Run the office: supplies, mail, and vendors
- Collect expense receipts and keep expense reports current
- Work with AI assistants like Grok and Claude to draft, research, and finish deliverables
Who You Are
- You have at least 2 years of full-time professional work experience after finishing school. A college degree is welcome but not required.
- You are hungry to grow, and you own results, not just tasks.
- You are a self-starter and a quick learner.
- You are organized, clear in writing, and detail-minded.
- You make the team better: easy to work alongside, quick to help, and good company on a long day.
- Some business sense is a plus, not a requirement.
No AI experience required. We will teach you to work with AI tools like Claude and Grok.
The Honest Part
The pace is quick, priorities shift, and you will learn a lot, fast. This role is in our office at 6332 Guilford Ave, Indianapolis, IN 46220, every day, Monday through Friday. It is not remote or hybrid.
We are hiring three overlapping roles at once: Business Operations Coordinator, Executive Assistant to the Chief of Staff, and Project Coordinator. All three report to our Chief of Staff and share duties. Apply for your best fit; we review everyone together.
Pay and Benefits
- $50,000 to $62,000 annual salary, depending on experience
- Discretionary annual bonus
- Monthly health insurance reimbursement toward the individual coverage you choose (we do not offer a group plan)
- Unlimited paid time off and paid holidays
- Professional development support
- A path to Business Operations Manager over time, with strong performance
How to Apply
Email careers@323ocean.com with your resume and a few sentences on why this role. Subject line: Business Operations Coordinator. Next comes a short phone screen, one in-person interview with Michael and Ann Marie, and a paid half-day working session for finalists. We aim to hire within a few weeks. Questions about pay, hours, or time off are always welcome.
Equal Opportunity Employer
323 Ocean is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status. Tell us if you need an accommodation to apply or interview.