Open role · Office of the Chief of Staff

Executive Assistant to the Chief of Staff

Reports to the Chief of Staff

Location
Broad Ripple, Indianapolis, Indiana
Schedule
Full-time, in office Monday through Friday
Salary
$50,000 to $62,000 salary plus bonus
Reports to
Chief of Staff

Posted October 26, 2026  /  Valid through January 31, 2027

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Be the right hand to the person who runs the firm day to day

323 Ocean is a principal-led advisory firm in Indianapolis serving mid-market companies. Our team uses AI tools every day to do big-firm work.

The Role

You will report to and be managed by our Chief of Staff, Ann Marie Moorman. You will take work off her plate so she can focus on higher-value work with our CEO, Michael Crafton, and you will work alongside the CEO's office every day.

What You Will Do

  • Manage the Chief of Staff's calendar and scheduling
  • Plan travel, meetings, and logistics
  • Triage the inbox and draft routine replies for review
  • Prepare meeting materials, take notes, and send follow-ups
  • Run the office: supplies, mail, vendors, and guests
  • Keep documents filed in OneDrive and tasks current in ClickUp

Who You Are

  • You have at least 2 years of full-time professional work experience after finishing school. A college degree is welcome but not required.
  • You see yourself as an assistant and you are proud of it.
  • You are hungry to grow, and you treat your manager's success as your own.
  • You are a self-starter and a quick learner.
  • You are discreet with confidential matters.
  • You are organized, clear in writing, and detail-minded.
  • You make the team better: easy to work alongside, quick to help, and good company on a long day.

No AI experience required. We will teach you to work with AI tools like Claude and Grok.

The Honest Part

The pace is quick, priorities shift, and you will learn a lot, fast. This role is in our office at 6332 Guilford Ave, Indianapolis, IN 46220, every day, Monday through Friday. It is not remote or hybrid.

We are hiring three overlapping roles at once: Business Operations Coordinator, Executive Assistant to the Chief of Staff, and Project Coordinator. All three report to our Chief of Staff and share duties. Apply for your best fit; we review everyone together.

Pay and Benefits

  • $50,000 to $62,000 annual salary, depending on experience
  • Discretionary annual bonus
  • Monthly health insurance reimbursement toward the individual coverage you choose (we do not offer a group plan)
  • Unlimited paid time off and paid holidays
  • Professional development support

How to Apply

Email careers@323ocean.com with your resume and a few sentences on why this role. Subject line: Executive Assistant to the Chief of Staff. Next comes a short phone screen, one in-person interview with Michael and Ann Marie, and a paid half-day working session for finalists. We aim to hire within a few weeks. Questions about pay, hours, or time off are always welcome.

Equal Opportunity Employer

323 Ocean is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status. Tell us if you need an accommodation to apply or interview.